How to Sync Trello With Google Calendar (Fast & Easy Method)

Quick Overview

The fast and easy method to sync Trello with Google Calendar involves enabling the Trello Calendar Power-Up, ensuring every Trello card intended for the calendar has a due date assigned, and then copying the generated iCalendar feed URL from Trello to add as a new calendar subscription within Google Calendar settings.

Key Points: The crucial first step is enabling the Calendar Power-Up within the Trello board settings (0:59). For any Trello card to appear in Google Calendar, it absolutely must have a due date assigned within Trello (0:33). After enabling the Power-Up, switch the Trello board view to 'Calendar' to see due dates laid out (1:07). In the Trello Calendar view, click 'Sync to personal calendar' to generate an iCalendar feed URL (2:04). Copy this URL and navigate to Google Calendar settings under 'Add calendar' -> 'From URL' (2:10, 2:19). Paste the URL into Google Calendar and click 'Add calendar' to subscribe, making sure not to check the 'Make the calendar publicly accessible' box for privacy (2:25). Once synced, Trello tasks appear in Google Calendar, and clicking them opens the full card details, offering a complete view of tasks, deadlines, and projects (2:40, 2:58).

Context: This tutorial, presented by Productivity Coach Karl Jacobson, demonstrates how to integrate two popular productivity tools, Trello (for task management via boards and cards) and Google Calendar (for time-based scheduling), using Trello's built-in Calendar Power-Up feature to create a seamless workflow for tracking due dates and projects.

Detailed Analysis

The video outlines a three-part process for syncing Trello tasks and deadlines directly into a user's Google Calendar. First, the user must navigate to the Trello board options and enable the Calendar Power-Up (0:59). A critical prerequisite is that every Trello card intended for display must have a specific due date set; cards without due dates will not sync (0:33). Once enabled, the user switches the board view to 'Calendar' (1:07), where they can see all due dates visually represented. To connect to Google Calendar, the user selects 'Sync to personal calendar' within the Trello Calendar view, which generates a unique iCalendar feed URL (2:04). This URL must then be copied. Next, the user switches to Google Calendar, goes to settings, finds the option to 'Add calendar' from a URL (2:14), pastes the copied link, and adds the calendar, ensuring the 'Make the calendar publicly accessible' option remains unchecked for privacy (2:25). After adding, the Trello board (named 'Demo Board 3' in the example) appears as a separate calendar in Google Calendar (2:31). The synced items appear color-coded by their Trello list, and any item already completed in Trello is shaded in Google Calendar (2:43). Clicking an event in Google Calendar opens the corresponding Trello card details directly, providing a powerful, integrated view of both time-sensitive scheduling and task management context (2:58).