# How do Project Managers use Rovo? | Atlassian Answered Source: https://www.youtube.com/watch?v=TfRCu4CU7sY Recap page: https://rapidrecap.app/video/TfRCu4CU7sY Generated: 2025-12-02T00:35:46.757+00:00 --- ## Quick Overview Project Managers use Atlassian's AI solution, Rovo, to streamline project management by converting emails and ideas into organized Jira tickets, automatically creating subtasks, sending notifications, updating statuses, and proactively identifying risks and delays via Rovo Chat, ultimately saving time and helping teams focus on critical work. **Key Points:** - Rovo AI in Jira converts emails and ideas into organized Jira tickets, including automatically suggesting and creating subtasks (0:41-1:39). - Rovo automates workflows such as sending Slack messages when an issue is updated with a specific label (e.g., 'creative') (2:14-2:19). - The AI handles status updates automatically, such as updating statuses when reviews are approved (2:25-2:27). - Rovo Chat allows users to ask direct questions about the Jira space, such as identifying overdue or at-risk work items, which Rovo summarizes clearly (2:49-3:02). - Automation setup is simplified; users can describe desired rules in natural language (e.g., 'If an issue has the label "creative" send Jane a slack message') and Rovo builds the automation rule instantly (2:03-2:19). - The features save time, reduce confusion, and allow project managers to keep projects on track by proactively identifying risks and delays (3:33-3:48). ![Screenshot at 0:54: Demonstration of Rovo AI reading an email thread titled 'Feature Request: Enhanced Analytics Capabilities' and preparing to create a new Jira work item using the email content.](https://ss.rapidrecap.app/screens/TfRCu4CU7sY/00-00-54.png) **Context:** This video, part of the 'Atlassian Answered' series hosted by Kevin Lee from Atlassian Learning, demonstrates how Project Managers can leverage Atlassian's AI solution, Rovo, to automate and streamline various aspects of project management within Jira. The core focus is on using Rovo's capabilities to quickly convert unstructured inputs like emails into structured work items and manage ongoing project health proactively. ## Detailed Analysis The video explains that Atlassian's AI solution, Rovo, significantly improves project management efficiency. First, Rovo integrates with Gmail, allowing users to convert an email thread, such as a feature request, into a well-structured Jira issue instantly by selecting the 'Use AI to generate description' option (0:58-1:05). It accurately pulls details like the summary and description (1:05-1:11). Furthermore, Rovo can analyze a large Jira issue and suggest breaking it down into dozens of logical subtasks, which the user can review and create all at once (1:26-1:39). The AI also powers automation creation; instead of manually configuring complex rules, a user can type a natural language prompt in the Automation templates section (e.g., 'If an issue has the label "creative" send Jane a slack message') (2:09-2:14), and Rovo builds the exact trigger, condition, and action flow automatically (2:14-2:19). Finally, Rovo Chat acts as an intelligent assistant within Jira, allowing managers to ask direct questions like 'What work items are due in the next week?' (2:52-2:57). Rovo searches the entire Jira space and returns a summarized, clear answer listing relevant issues, their status, and assignees (2:58-3:02). This capability extends to identifying risks, spotting delays, and generating status reports effortlessly, keeping projects running smoothly (3:12-3:24). ### Email to Jira Ticket Conversion - Copying details from an email - Rephrasing context using AI - Ensuring no context is lost - Using the Jira mobile app integration - Analyzing the full email thread to pull right details ### Automating Subtask Creation - Breaking down large tasks into dozens of subtasks based on context - Reviewing and accepting suggested child work items - Creating linked work items automatically ### AI-Powered Automation Rules - Describing desired automation in natural language ('If an issue has the label "creative" send Jane a slack message') - Rovo builds the trigger (Work item updated, Label contains 'creative') and action (Send Slack message via webhook) automatically - Rule automatically named and detailed ### Rovo Chat for Project Oversight - Asking direct questions like 'What work items are due in the next week?' - Rovo searches the entire Jira space - Rovo provides a clear, summarized answer showing issue details, status, and assignee ### Key Benefits - Saving time and reducing confusion - Alerting the right people - Moving tasks forward automatically - Keeping projects on track by identifying risks and delays ![Screenshot at 0:22: Slide displaying the prompt 'Full Atlassian learning catalog!' directing users to find free courses and the full library of on-demand learning.](https://ss.rapidrecap.app/screens/TfRCu4CU7sY/00-00-22.png) ![Screenshot at 0:40: Slide explicitly stating the three steps Rovo helps with: 'Copy details', 'Rephrase Context', and 'Make sure nothing gets lost' when converting an idea to a Jira task.](https://ss.rapidrecap.app/screens/TfRCu4CU7sY/00-00-40.png) ![Screenshot at 1:05: A detailed view within Gmail showing Rovo analyzing an email and presenting options to create a Jira work item, with the 'Use AI to generate description' radio button selected.](https://ss.rapidrecap.app/screens/TfRCu4CU7sY/00-01-05.png) ![Screenshot at 2:15: The resulting automation rule generated by Rovo, titled 'Notify Jane for Creative Label,' showing the trigger \('When: Work item updated'\) and action \('Then: Send Slack message via webhook'\).](https://ss.rapidrecap.app/screens/TfRCu4CU7sY/00-02-15.png) ![Screenshot at 2:48: Rovo Chat interface within Jira displaying a query: 'How can I help, Kevin?' and suggested questions regarding unassigned issues and linking issues to a parent ticket.](https://ss.rapidrecap.app/screens/TfRCu4CU7sY/00-02-48.png)